SUPPLIERS

The Suppliers (A)  section includes functionalities for managing suppliers, viewing company details, extracting supplier data to Excel, and accessing detailed supplier profiles.

The Vendor List subsection contains suppliers who have completed qualification questionnaires. Users can access scorecards and download questionnaires in Excel format.

Figure 9. Portal Multiversity: section Register Supplier

In detail:

• Companies (see Figure 10): This section allows users to view the complete list of vendors registered on the platform. Additionally, in the Actions column, there is an icon through which users can access the modification of the vendor’s company data.

Furthermore, internal users have the option to extract vendor information by clicking on the “Download Excel” button (A), located in the upper right corner of the page; there is also the possibility to filter vendors using the search filter tool (C). By clicking on the specific company name (D), users can view the complete vendor profile.

Figure 10. Multiversity Portal: "Companies" Section

In the “Vendor Details” page (see Figure 11), internal users can view the information entered by the vendor during registration: company profile, locations and contacts, product categories, banking details, and representatives. Additionally, in the same area, users can not only consult the legal conditions accepted by the vendor but also upload any internal documents visible only to the user side. While if one wants to census a supplier in the platform, without necessarily sending a registration invitation, the user can click on the "Census supplier" button (B)

Figure 11. Multiversity Portal: Vendor Details

• Vendor List: This section lists all vendors who have completed the qualification questionnaire and submitted the required documentation. By clicking on the ranking in the “Qualification Ranking” column, users can access the scorecard and view the scores obtained by the vendor. Clicking on the eye icon in the “Questionnaire” column allows users to view the completed questionnaires; additionally, through the “Download XLS Questionnaire” (A) button, users can directly download the questionnaire in Excel format. 
  
  The data in the Vendor List section can be downloaded using the “Download XLS” (B) button. If users wish to know the details of the vendor's relevant product category, they can click on the entries in the “Product Area” column. Users can also add/view any notes entered during the qualification phase in the “Additional Notes” column. 
  

        On the right side of the page, users can filter the vendor list by campaign or status (C).

Figure 12. Multiversity Portal: "Vendor List" Section

• Invitation to Register: This section allows users to invite a specific vendor to register on the portal via the “Send” (B) button (see Figure 13). Specifically, after entering the required information, especially those marked as mandatory (*), the system will send an email to the vendor with the relevant notification. The email will contain a “token,” an alphanumeric code of limited validity, allowing the vendor to access the registration process on the e-procurement portal.

Figure 13. Multiversity Portal: "Invitation to Register" Section

• Registration Verification: In this area, users can view the list of all vendors who have completed the registration process. For each vendor, users can see: company name, vendor code, VAT number, legal form, area, document status, the date the vendor submitted the registration process, and the number of days awaiting registration confirmation. Clicking on the company name (A) (see Figure 14) provides access to the details of the information submitted during registration.

Figure 14. Multiversity Portal: Registration Verification Section

However, through the icon depicting the wink (B) in the Actions column (ref. Figure 14), the user can perform the following actions: 

• Validate/Reject the registration
• Modify the Commodities
• Modify the Business Name
• Modify the Legal Form
• Insert the "Office Qualification"
• Insert any Notes

Advanced Search: In this section, users can conduct specific searches in the vendor register by applying appropriate search filters (B) (see Figure 15):

• Company Name
• Reminder Status
• Legal Form
• Country
• Status
• Product Category
• Class
• Product Group
• Documents
• Qualification Ranking

Meanwhile, with the “Download Excel” (A) button, users can export the search results in Excel format.

Figure 15. Multiversity Portal: "Advanced Search" Section